SmartSpace Calendar

Link smart spaces with smarter decision-making 

Meetings don’t always go to plan but SmartSpace Calendar makes finding the perfect meeting space easy. Integrated seamlessly with your existing calendar, for less time spent finding the right meeting space, more time spent making smart decisions. Bring people together with meeting spaces that suit how they want to work, be meeting ready. 

SmartSpace Calendar is your first step towards a better all-round meeting experience. The rest is up to you.

Find the perfect room

Book rooms directly from the appointment set-up in your email calendar. Need a whiteboard? Check. Monitors for a video call? Fired up and ready to roll. Simply enter your meeting date, time and duration, then select a room with the right facilities. All without leaving your email.

Map your way there

Visiting an unfamiliar site? Let built-in map view help you identify the right room location, availability and detailed information on equipment and services. 3D maps are intuitive and easy to use. No more guesswork, no more late starts.

Manage your spaces

Manage your entire meeting space portfolio from a single application. Create an estate structure that’s tailored to your business with four supporting layers - estate, region, building and floors.

Incorporate local policies

Administrators can include facilities policies such as time buffers for room set-up and cost centre entry for chargeable services. Empower employees to get the most from every meeting without losing control of space management and expenses.

Book services and equipment

Lunchtime meetings are less of a strain when they’re catered. SmartSpace Calendar makes it easy to add catering and special requests. Simply add the services you require in advance – be it refreshments for visitors or non-standard equipment and specific layouts for workshops and training sessions.

Generate real-time insights

Select from pre-configured reports on the use of meeting spaces and services including occupancy rates and visitor numbers. Detailed analytics on meeting patterns and behaviour lets you optimise resources and improve your workplace culture.

Integrate from end-to-end

Combine SmartSpace Calendar with your preferred room panels, Microsoft 365 or Microsoft Exchange Server and service provider mailboxes. From the touch panel to the desktop, it’s the completely flexible and scalable solution for a better end-to-end experience.

94% of office workers say “finding and booking meeting rooms is difficult or very difficult”

Technology in the workplace survey, RedstoneConnect Plc 2017.


  • Time-consuming scheduling
  • Lost productivity
  • Inappropriate meeting space or services
  • Walking the office searching for a room
  • Late arrivals and no-shows
  • Not knowing how spaces & services are used


  • Hassle-free planning
  • Improved efficiency
  • Better collaboration
  • Professional, accessible meeting spaces
  • Punctual meeting starts
  • Actionable insight

Features at a glance;

  • Seamless integration with MS Outlook
  • Easily implement customisable local policies
  • Integrate service provider mailboxes for service & equipment requests
  • Reporting and Analytics for actionable insight
  • Use with any brand of room panel

If you would like to know more about SmartSpace Calendar, see a demo or request pricing, please contact us at or
call 01638 510900.